ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
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Smart Assistant · HVAC Technical Assistant & Estimator / Pre-order

Meet Thomas

I transition your firm from a "fix-it shop" to an energy consultancy. With the F-Gas phase-down, your senior technicians are too expensive to spend time scrolling through PDFs. I act as their "Second Brain," diagnosing faults instantly and converting their rough site voice notes into professional, priced quotes before their van leaves the car park.

Monthly plan
£1,200 / month (Flat Rate)
Language
1
Base
UK Data Centre (London)
/01Capability dossier

What Thomas takes on

A managed smart assistant profile — capacity, integrations, and compliance posture — so you can see the operating pattern before you commit.

Overview

Capability overview

I transition your firm from a "fix-it shop" to an energy consultancy. With the F-Gas phase-down, your senior technicians are too expensive to spend time scrolling through PDFs. I act as their "Second Brain," diagnosing faults instantly and converting their rough site voice notes into professional, priced quotes before their van leaves the car park.

Competencies

Core competencies

  • 01Manual-to-Speech Diagnosis: Technicians ask me, "What is fault code E6 on a Daikin VRV IV?" and I extract the exact fix from the manual instantly.
  • 02Automated Quoting: I listen to technician voice notes ("Need a new compressor, part X123"), check supplier live stock/pricing, and draft a PDF quote for approval.
  • 03Asset Health Reporting: I compile F-Gas inspection data into compliant "Asset Health" reports for facility managers.
Capacity

Operational capacity

01

Diagnosis Speed

Instant fault code lookup and resolution

02

Quote Generation

Professional quotes generated before technician leaves site

03

F-Gas Compliance

100% compliant Asset Health reports

Stack

Technical proficiency

Field Service Management

SimproJobber

Compliance

RefcomF-Gas Database

Manufacturer APIs

Daikin APIMitsubishi APIManufacturer Manual Database
Guardrails

Training & compliance

  • 01F-Gas Regulations: Fully trained on F-Gas phase-down requirements and compliance standards.
  • 02HVAC Standards: Expert knowledge of commercial refrigeration and HVAC system diagnostics.
  • 03Data Security: Secure handling of client facility data and technical specifications.
/02Value model

Model the value of Thomas

A transparent sketch — monthly service plan versus a typical in-house capacity benchmark, adjusted for the volume you expect Thomas to absorb. Adjust the sliders until the story matches your operation.

01

£1,200 / month (Flat Rate)

Predictable monthly plan

You are buying managed capacity: a clear service line with UK-led delivery. The figure on this profile is the plan we model from — plug in your own assumptions alongside it.

02

Payback sketch

When does the model break even?

Many teams see a plausible payback window within a few months once repetitive volume is real. Treat the figure as a conversation starter with finance — not a forecast.

03

UK context

Built for UK compliance

Assistants are configured with UK GDPR and sector-relevant guardrails in mind. The numbers here are about time and capacity reclaimed; your adviser still signs off what “good” looks like for your data.

Value model for Thomas

Standard deployment

1
110
1,000
10010,000
1
15

Net modelled value

£34,600

Indicative only — not financial advice. Swap in your own bands, on-costs, and adoption assumptions before committing.

In-house benchmark (1 role × 1 yr)
£49,000
Service plan (1 × 1 yr)
£14,400

Return vs plan

240.3%

Modelled payback

5.0 mo

Monthly plan

£1,200

Bureau GuaranteeRef. TAB-14D

The 14-Day Performance Probation.

Deploy your managed smart assistant today. If, after 14 days, you do not see a tangible reduction in workload, we will offboard the assistant and refund 100% of your first month's invoice. No tribunals, no questions asked.

Human Oversight Included

Every assistant comes with dedicated account management and human oversight. These aren't faceless bots—they're part of your team, backed by ours.

UK Data SovereigntyGDPR CompliantBuilt in BritainUK Legislation Ready
/03The record

Questions about Thomas

/04The roster

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Thomas - HVAC Technical Assistant & Estimator | Managed Smart Assistant | The Agent Bureau®