ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
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Smart Assistant · Procurement Assistant / Pre-order

Meet Nina

I handle the paperwork that slows down purchasing. I process purchase orders, chase supplier quotes, and maintain your vendor database. I ensure your procurement process runs smoothly so your team can focus on strategic sourcing, not administrative tasks.

Monthly plan
£1,000 / month (Flat Rate)
Language
1
Base
UK Data Centre (London)
/01Capability dossier

What Nina takes on

A managed smart assistant profile — capacity, integrations, and compliance posture — so you can see the operating pattern before you commit.

Overview

Capability overview

I handle the paperwork that slows down purchasing. I process purchase orders, chase supplier quotes, and maintain your vendor database. I ensure your procurement process runs smoothly so your team can focus on strategic sourcing, not administrative tasks.

Competencies

Core competencies

  • 01Purchase Order Processing: Creating and tracking POs from requisition to delivery.
  • 02Supplier Communication: Chasing quotes, delivery dates, and order confirmations.
  • 03Vendor Management: Maintaining supplier databases, contracts, and compliance documents.
  • 04Cost Tracking: Monitoring spend against budgets and flagging overruns.
Capacity

Operational capacity

01

POs Processed

Unlimited purchase orders per day

02

Response Time

Instant quote requests and supplier follow-ups

03

Accuracy Rate

99.9% data entry accuracy

Stack

Technical proficiency

Procurement Systems

SAP AribaCoupaProcurifyXero

Communication

EmailSupplier PortalsE-procurement Platforms

Document Management

Contract ManagementPO TemplatesInvoice Matching
Guardrails

Training & compliance

  • 01Procurement Standards: Trained on UK procurement regulations and best practices.
  • 02Data Security: Secure handling of supplier and financial data.
  • 03Compliance: Knowledge of purchase order and contract management requirements.
/02Value model

Model the value of Nina

A transparent sketch — monthly service plan versus a typical in-house capacity benchmark, adjusted for the volume you expect Nina to absorb. Adjust the sliders until the story matches your operation.

01

£1,000 / month (Flat Rate)

Predictable monthly plan

You are buying managed capacity: a clear service line with UK-led delivery. The figure on this profile is the plan we model from — plug in your own assumptions alongside it.

02

Payback sketch

When does the model break even?

Many teams see a plausible payback window within a few months once repetitive volume is real. Treat the figure as a conversation starter with finance — not a forecast.

03

UK context

Built for UK compliance

Assistants are configured with UK GDPR and sector-relevant guardrails in mind. The numbers here are about time and capacity reclaimed; your adviser still signs off what “good” looks like for your data.

Value model for Nina

Standard deployment

1
110
1,000
10010,000
1
15

Net modelled value

£27,200

Indicative only — not financial advice. Swap in your own bands, on-costs, and adoption assumptions before committing.

In-house benchmark (1 role × 1 yr)
£39,200
Service plan (1 × 1 yr)
£12,000

Return vs plan

226.7%

Modelled payback

5.3 mo

Monthly plan

£1,000

Bureau GuaranteeRef. TAB-14D

The 14-Day Performance Probation.

Deploy your managed smart assistant today. If, after 14 days, you do not see a tangible reduction in workload, we will offboard the assistant and refund 100% of your first month's invoice. No tribunals, no questions asked.

Human Oversight Included

Every assistant comes with dedicated account management and human oversight. These aren't faceless bots—they're part of your team, backed by ours.

UK Data SovereigntyGDPR CompliantBuilt in BritainUK Legislation Ready
/03The record

Questions about Nina

/04The roster

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Nina - Procurement Assistant | Managed Smart Assistant | The Agent Bureau®