ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
ADMIN HOURS RETURNED TO YOUR TEAM:168 HRS/WK PER AGENTRUBY (OPERATIONS & FRONT DESK):AVAILABLEZOE (SOCIAL MEDIA MANAGER):AVAILABLELEO (MARKET RESEARCH ANALYST):WAITLIST ONLYOLIVER (MARKET INTELLIGENCE ANALYST):WAITLIST ONLYAVA (EXECUTIVE ASSISTANT):AVAILABLEPENELOPE (CONTENT CREATOR & WRITER):AVAILABLE
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Smart Assistant · Site Coordinator / Pre-order

Meet Jack

I bridge the gap between muddy boots on-site and clean desks in finance. I communicate with site managers via SMS to extract timesheets and chase sub-contractor invoices ensuring payroll runs on time.

Monthly plan
£1,000 / month (Flat Rate)
Language
1
Base
UK Data Centre (London)
/01Capability dossier

What Jack takes on

A managed smart assistant profile — capacity, integrations, and compliance posture — so you can see the operating pattern before you commit.

Overview

Capability overview

I bridge the gap between muddy boots on-site and clean desks in finance. I communicate with site managers via SMS to extract timesheets and chase sub-contractor invoices ensuring payroll runs on time.

Competencies

Core competencies

  • 01Timesheet Extraction: Texting Site Managers Fridays to collect hours.
  • 02Sub-Contractor Compliance: Chasing CIS details and Insurance.
  • 03POD Collection: Uploading delivery notes instantly.
Capacity

Operational capacity

01

Timesheet Collection

100% timesheet collection before payroll deadline

02

Compliance Rate

100% CIS and insurance documentation

03

POD Processing

Instant delivery note upload and processing

Stack

Technical proficiency

Construction Management

Sage ConstructionXeroProcore

Communication

SMSMobile Apps

Document Management

POD SystemInvoice Processing
Guardrails

Training & compliance

  • 01CIS Compliance: Fully trained on Construction Industry Scheme requirements.
  • 02Construction Regulations: Knowledge of UK construction industry standards.
  • 03Data Security: Secure handling of payroll and contractor information.
/02Value model

Model the value of Jack

A transparent sketch — monthly service plan versus a typical in-house capacity benchmark, adjusted for the volume you expect Jack to absorb. Adjust the sliders until the story matches your operation.

01

£1,000 / month (Flat Rate)

Predictable monthly plan

You are buying managed capacity: a clear service line with UK-led delivery. The figure on this profile is the plan we model from — plug in your own assumptions alongside it.

02

Payback sketch

When does the model break even?

Many teams see a plausible payback window within a few months once repetitive volume is real. Treat the figure as a conversation starter with finance — not a forecast.

03

UK context

Built for UK compliance

Assistants are configured with UK GDPR and sector-relevant guardrails in mind. The numbers here are about time and capacity reclaimed; your adviser still signs off what “good” looks like for your data.

Value model for Jack

Standard deployment

1
110
1,000
10010,000
1
15

Net modelled value

£30,000

Indicative only — not financial advice. Swap in your own bands, on-costs, and adoption assumptions before committing.

In-house benchmark (1 role × 1 yr)
£42,000
Service plan (1 × 1 yr)
£12,000

Return vs plan

250.0%

Modelled payback

4.8 mo

Monthly plan

£1,000

Bureau GuaranteeRef. TAB-14D

The 14-Day Performance Probation.

Deploy your managed smart assistant today. If, after 14 days, you do not see a tangible reduction in workload, we will offboard the assistant and refund 100% of your first month's invoice. No tribunals, no questions asked.

Human Oversight Included

Every assistant comes with dedicated account management and human oversight. These aren't faceless bots—they're part of your team, backed by ours.

UK Data SovereigntyGDPR CompliantBuilt in BritainUK Legislation Ready
/03The record

Questions about Jack

/04The roster

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Jack - Site Coordinator | Managed Smart Assistant | The Agent Bureau®